Securing a position as an Executive Assistant or E.A. or Personal Assistant P.A. requires skill, precision and a deep understanding of the interview process. Understanding human nature and great communication skills are also essential. So are empathy and toughness.
The job entails acting as the gatekeeper to one or sometimes a small group of top-level executives. This role can have a massive impact on maintaining a smooth functioning organisation and be well paid.
In this article, we will analyse the key aspects of the executive assistant role, preparations for the interview process and vital takeaways to help you shine.
Understanding the Interview Process
1. Comprehend the role and expectations
Start by thoroughly understanding the role of an Executive Assistant or Personal Assistant. Familiarise yourself with the key expectations and specific skills required. This understanding will enable you to tailor your responses to align with the expectations of the hiring team.
2. Research the company’s culture
Dive into the company culture to gain a clear insight into the environment where you will be working. Identify the values, work ethic and communication styles of the prospective organisation.
3. Familiarise yourself with interview formats
Interviews regarding the executive assistant role might entail unique questions surrounding behavioural questions, situational scenarios and skill assessments. If you are well aware of the potential questions, you can craft responses well ahead of time.
4. Identify key decision makers
Identify the roles and responsibilities of the key decision-makers during the interview. Tailor responses that align with the core values of these decision-makers to secure a good rapport.
You should “stalk” the person you would be working for – check out their Linked In, comb the internet for videos they have done or interviews they have given. If they can justify your position, they will be key to the organisation and may have a media profile and be visible online.
5. Prepare for panel interviews
The role often entails interacting with multiple team members. You must anticipate panel interviews with questions from various stakeholders. You must showcase your composure and ability to work with varying personality types.
Preparing for Success
As you embark on the journey to secure the coveted position of an executive assistant, meticulous preparation becomes your steadfast companion. In this section, we delve into the essential strategies that will empower you to not only navigate the intricacies of the interview but also to leave an indelible mark as a candidate poised for success.
1. Tailor a resume/CV
Highlight all relevant work experience and key skills such as organisational prowess, discretion (super important) and a good team work ethic. Clearly state how your past roles have prepared you for this position.
2. Use the STAR interview method as a minimum
Situation, Task, Action, Result. This must become your minimum personal mantra to craft your responses. (As a FilteredOUT interview coaching client, you will learn about the DARCK + method, which is a significant step up from STAR.)
3. Demonstrate technical proficiency
Develop your skills in relevant software and communication tools. Showcase your ability to handle any relevant calendar management, document preparation, and staying technologically adept.
4. Prepare thoughtful questions
Asking thoughtful questions demonstrates your genuine interest and strategic thinking. It also allows you to assess whether the company aligns with your professional goals
Summary
Mastering the executive assistant job requires a comprehensive approach to understanding the company and your position in relation to it. It’s vital that you understand the intricacies of the interview process and prepare accordingly.
There is so much that could be said about this role. If you get this job with someone with a big future ahead of them and you get the job and then help them succeed, you could have an exciting and interesting career with them. You will also be at the centre of power and can influence so much.
It’s a busy but rewarding role, juggling loads of people, personalities and challenges every day.
Peter Botting has worked with serious people and their human life support systems, otherwise known as EAs or PAs, for decades. He has seen good and great Executive Assistants (bad ones may keep their job by managing up well, but they can damage their boss in many ways). He understands what leaders want from their P.A. or E.A. and is well-placed to advise you on how to push the buttons of your potential next boss.
At FilteredOUT, we’re dedicated to helping you prepare for success. With our tailored coaching and resources, we aim to give you that extra edge in your interview process. Remember, it’s not just about getting a job; it’s about finding the right path in your tech career. Best of luck, and let’s make your next interview a triumph!